Administrative Coordinator (Hybrid in El Segundo, CA)

COMPANY OVERVIEW
A globally expanding and well-known Japanese food manufacturer is looking for a highly versatile and responsible Office Manager / Coordinator who can thrive in a fast-paced, startup-like environment. This role involves managing office operations, supporting finance and logistics functions, and assisting Japan-based expats with administrative and language support.

RESPONSIBILITIES

• Manage day-to-day office operations including supplies, vendors, and facility coordination
• Handle basic HR tasks such as onboarding, timesheet tracking, and employee support
• Coordinate inventory ordering and tracking, including container shipments from Asian factories (import/export)
• Provide administrative support to Japan-based expats, including interpretation and logistics assistance
• Assist with basic accounting tasks (with support from Japan HQ)
• Schedule meetings, manage travel arrangements, and maintain internal documentation
• Support company events and cross-functional projects 

REQUIREMENTS

• 2-3+ years of experience in office administration, coordination, or management
• Strong organizational and multitasking skills
• Professional-level fluency in English
• Business-level proficiency in Japanese (preferred)
• Experience in a multicultural or international business environment
• Ability to work independently and take ownership of responsibilities
• Comfortable working in a startup-like, fast-moving setting
• Bachelor’s degree or equivalent experience 

SALARY & Benefits

USD 52,000 – 67,000/year (DOE) 

Please note: This position does NOT offer visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application.
 

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