Administrative Coordinator - Japanese/English Bilingual (Hybrid in El Segundo, CA)
COMPANY OVERVIEW
A globally expanding and well-known Japanese food manufacturer is looking for a highly versatile and responsible Office Manager / Coordinator who can thrive in a fast-paced, startup-like environment. This role involves managing office operations, supporting finance and logistics functions, and assisting Japan-based expats with administrative and language support.
RESPONSIBILITIES
- Manage day-to-day office operations including supplies, vendors, and facility coordination
- Handle basic HR tasks such as onboarding, timesheet tracking, and employee support
- Coordinate inventory ordering and tracking, including container shipments from Asian factories (import/export)
- Provide administrative support to Japan-based expats, including interpretation and logistics assistance
- Assist with basic accounting tasks (with support from Japan HQ)
- Schedule meetings, manage travel arrangements, and maintain internal documentation
- Support company events and cross-functional projects
REQUIREMENTS
- 2-3+ years of experience in office administration, coordination, or management
- Strong organizational and multitasking skills
- Professional-level fluency in English
- Business-level proficiency in Japanese (preferred)
- Experience in a multicultural or international business environment
- Ability to work independently and take ownership of responsibilities
- Comfortable working in a startup-like, fast-moving setting
- Bachelor’s degree or equivalent experience
SALARY & Benefits
USD 52,000 – 67,000/year (DOE)
Please note: This position does NOT offer visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application.
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