Administrative Coordinator - Japanese/English Bilingual (Hybrid in El Segundo, CA)
COMPANY OVERVIEW
A globally expanding and well-known Japanese food manufacturer is looking for a highly versatile and responsible Office Manager / Coordinator who can thrive in a fast-paced, startup-like environment. This role involves managing office operations, supporting finance and logistics functions, and assisting Japan-based expats with administrative and language support.
RESPONSIBILITIES
Manage day-to-day office operations including supplies, vendors, and facility coordination
Handle basic HR tasks such as onboarding, timesheet tracking, and employee support
Coordinate inventory ordering and tracking, including container shipments from Asian factories (import/export)
Provide administrative support to Japan-based expats, including interpretation and logistics assistance
Assist with basic accounting tasks (with support from Japan HQ)
Schedule meetings, manage travel arrangements, and maintain internal documentation
Support company events and cross-functional projects
REQUIREMENTS
2-3+ years of experience in office administration, coordination, or management
Strong organizational and multitasking skills
Professional-level fluency in English
Business-level proficiency in Japanese (preferred)
Experience in a multicultural or international business environment
Ability to work independently and take ownership of responsibilities
Comfortable working in a startup-like, fast-moving setting
Bachelor’s degree or equivalent experience
SALARY & Benefits
USD 52,000 – 67,000/year (DOE)
Please note: This position does NOT offer visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application.
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