POSITION SUMMARY
This role is responsible for a wide range of HR functions including recruitment, payroll, benefits administration, labor law compliance, performance and compensation management, and general HR operations. The position plays a key role in supporting organizational growth and employee engagement.
RESPONSIBILITIES
Recruitment
Manage end-to-end hiring process including job posting, interviewing, and offer preparation
Develop recruitment strategies and revise job descriptions
Coordinate with staffing agencies and conduct screening interviews
Perform background checks
Support work visa and trainee visa applications when needed
Payroll
Prepare payroll data and coordinate with payroll service providers
Manage payroll deductions (health insurance, 401k, commuting benefits)
Submit payroll data to CPA for gross-up and transfer to ADP
Respond to unemployment claims
Process employee changes (new hires, promotions, terminations)
Benefits Administration
401(k)
・Manage monthly contributions and ensure IRS compliance
・Conduct annual plan reviews
Health Insurance
・Maintain and update employee information with insurance providers
Labor Law Compliance
Ensure compliance with federal, state, and local labor laws
Handle FMLA, PFL, ACA accommodations, and disability claims
Maintain employee handbook
Prepare internal reports and presentations as needed
Performance & Compensation
Organize and conduct annual performance and salary reviews
Contribute to HR system improvements to support strategic compensation and talent development
HR Operations
Conduct new hire orientations
Maintain employee records in HR systems
Provide employment verifications (via phone, email, fax, mail)
Support international transfers (visa, relocation, tax filing)
Conduct exit interviews and manage termination paperwork
Track and manage compliance training schedules
QUALIFICATIONS
Bachelor’s degree required (HR-related degree preferred)
Minimum 5 years of professional experience in HR
Strong interest in HR systems and processes
Passion for building and nurturing company culture
Bilingual in Japanese and English
LOCATION Midtown, NY
WORK CONDITION Hybrid (50% remote / 50% in-office)
SALARY USD 65,000–90,000
BENEFITS Medial Dental vision 401K and others
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