POSITION TITLE North America Payroll Specialist
POSITION SUMMARY
This position is a leadership role responsible for overseeing payroll operations across North America (the United States and Canada, approximately 600 employee). It plays a vital part in supporting the foundation of the organization by leveraging payroll expertise in a multicultural environment while collaborating closely with HR, Finance, and external vendors.
RESPONSIBILITIES
End-to-End Payroll Management
Process payroll for salaried and hourly employees across the US and Canada
Validate payroll data including hires, terminations, salary changes, bonuses, commissions, and deductions
Ensure payroll is completed accurately and on schedule
Compliance & Regulatory Reporting
Ensure adherence to federal, state, provincial, and local payroll regulations
Manage tax filings, remittances, and year-end reporting including W-2s and T4s
Stay current with payroll legislation and integrate updates into payroll processes
General Ledger & Reconciliation
Prepare monthly payroll-related journal entries
Reconcile payroll accounts and resolve discrepancies
Support Finance with month-end and year-end close activities
Systems & Data Management
Maintain accurate and confidential payroll records
Assist with system updates, testing, and audits
Respond to payroll-related inquiries promptly and professionally
Cross-Functional Collaboration
Partner with HR to ensure accurate employee data
Liaise with external payroll vendors and benefit partners
Provide regular reporting and updates to Finance and leadership
QUALIFICATIONS
Bachelor’s degree in Accounting, Finance, Business, or related field (preferred)
Minimum 5 years of payroll experience covering both US and Canada
Strong knowledge of payroll regulations and tax requirements in both regions
Hands-on experience with payroll systems and HRIS platforms
Strong attention to detail and analytical mindset
Ability to manage deadlines in a fast-paced environment
Excellent communication and cross-functional collaboration skills
LOCATION New York, NY (Hybrid Work/4days at the office, 1day remotely)
SALARY USD65,000-115,000 + Bonus (Eligible Based on Company Performance *not guaranteed)
BENEFITS
Medical, Dental, and Vision Insurance
401(k) Plan
Employee Merchandise Discount Program
OTHERS
Occasional overtime may be required during payroll cycles or year-end activities.
Ability to handle sensitive and confidential information with discretion
This job description is designed to help communicate the role. This is not an exhaustive list, as you may be required to take on additional tasks as directed by your manager
#LI-JACUS #LI-US #countryUS