POSITION TITLE Executive Assistant
POSITION SUMMARY
In this position, you will support senior leadership by managing schedules, coordinating meetings, handling communications, preparing business documents, and assisting with administrative projects to ensure smooth day-to-day operations.
RESPONSIBILITIES
Handle email and phone communications, including initial inquiry management and prioritization
Coordinate and communicate with internal teams
Prepare meeting agendas, presentations, and reports
Manage calendars and coordinate meeting schedules
Arrange business travel and manage expense reports
Maintain and organize files, records, and documentation
Support special projects and internal events
Perform additional tasks assigned by management
QUALIFICATIONS
Minimum 2 years of administrative or executive support experience
Strong organizational and time management skills
Excellent verbal and written communication skills
High level of professionalism and confidentiality
Ability to prioritize tasks, work proactively, and manage multiple responsibilities simultaneously
Practical experience with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Business-level proficiency in both Japanese and English
PREFERRED REQUIREMENTS
Mandarin Chinese language skills are a plus
LOCATION Pasadena, CA
EMPLOYMENT TYPE Contractor position (Opportunity to become a full-time employee in the future)
SALARY USD60,000-100,000
WORK ARRANGEMENT Monday-Friday, Onsite
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