POSITION TITLE Administrator
POSITION SUMMARY
In this position, you will support the smooth operation of the office through administrative, bookkeeping, expatriate support, and coordination activities, while contributing to sustainable business growth. The role requires a proactive individual who can identify issues independently, recommend solutions, and provide support across multiple business functions as needed.
RESPONSIBILITIES
Manage daily office operations and office supplies
Coordinate with vendors and maintain the work environment
Arrange internal and external meetings and manage team calendars
Support communication with headquarters, including translation and reporting
Prepare internal approval documents and management reports
Perform daily bookkeeping and accounting data management using QuickBooks and Xero
Handle accounts payable and accounts receivable functions
Process employee expense reimbursements
Coordinate with external accountants for monthly, quarterly, and annual accounting activities
Reconcile bank accounts and maintain financial records
Arrange domestic and international business travel
Support board meeting scheduling and documentation
Provide day-to-day support for expatriate employees
QUALIFICATIONS
Bachelor’s degree or equivalent combination of education and experience
Minimum two years of administrative experience
Business-level English and Japanese communication skills
Knowledge of bookkeeping and accounting operations
Strong attention to detail, initiative, adaptability, and problem-solving skills
PREFERRED CHARACTERISTICS
Highly accurate with strong attention to detail
Able to adapt and work effectively in a multitasking environment
Strong problem-solving skills and initiative
Comfortable adapting to a dynamic and evolving environment
LOCATION Plano, TX
SALARY USD60,000-70,000
FLSA STATUS Non-Exempt
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